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Tips for Keeping Your Stationery Organized

Do you often find yourself scrambling to locate a specific pen or rummaging through piles of paper to find that one important document? If so, you're not alone. Many stationery lovers struggle with keeping their collection organized, but fear not - we're here to help!  

From decluttering strategies to storage solutions and creative displays, we'll provide a range of practical tips and tricks for keeping your stationery organized. Not only will an organized workspace save you time and frustration, but it can also spark inspiration and creativity in your work.

So, whether you're a student, artist, or professional, read on for some actionable steps to declutter, organize, and personalize your stationery collection.

Decluttering Tips

  • Identify the essentials: Determine which stationery items are truly essential for your work or creative projects. Be honest with yourself and get rid of anything that you don't use or need.
  • Sort by category: Once you've identified your essential items, sort them into categories such as pens, markers, notebooks, and paper clips. This will make it easier to see what you have and help you avoid purchasing duplicate items.
  • Discard duplicates or broken items: If you have multiple items within a category, such as pens, decide which ones to keep and which ones to donate or discard. Also, get rid of any broken or damaged items that can't be fixed.
  • Create a system for items you don't use often: For items that you don't use on a regular basis, such as rubber bands or hole punchers, consider storing them in a separate container or drawer. This will help reduce clutter on your workspace and keep things organized.

By decluttering your stationery collection, you'll have a better sense of what you have and what you need. This can help you avoid purchasing unnecessary items and save you money in the long run. Additionally, an organized workspace can help reduce stress and increase productivity.

Storage Solutions

Once you've decluttered your stationery collection, it's time to think about storage solutions. Here are some options to consider:

  • Drawers: If you have a desk with built-in drawers, use them to your advantage. Sort your stationery items by category and store them in separate drawers. This will help you quickly find what you need without having to search through a pile of items.
  • Boxes: Clear plastic boxes are an excellent option for storing stationery items. They come in various sizes and can be easily stacked, making them perfect for smaller workspaces. Use them to store items that you don't use on a daily basis, such as paper clips or binder clips.
  • Dividers: Drawer dividers can be used to separate pens, pencils, erasers, and other items. This is a great way to keep similar items together and avoid searching through a pile of mixed items. You can also use dividers in desk drawers to keep things organized.
  • Wall-mounted storage: If you're short on desk space, consider using a wall-mounted storage unit. This could be a shelf, a wire grid, or a pegboard. Use hooks, clips, and other attachments to hang items like paper, notebooks, and pens. This not only saves desk space but also serves as a creative display.

Make sure to take your workspace's size and the kinds of products you need to store into account when selecting storage options. Additionally, choose transparent packaging or labelling to make it simple to see what is contained in each container.

Creative Displays

There are many inventive ways to store your stationery if you're searching for something more special and individual than conventional desk organisers. These solutions will not only assist you in organising your stationery but will also give your workstation some individuality.

  • Mason jars, glasses, and cups: A fun and affordable method to store your pens, pencils, and other stationery supplies are mason jars, cups, and glasses. You can pick from a range of sizes and styles, and you can even personalise them to match your style with paint or stickers. Look out for cute Pen case for your pens at Washi's website!Pen case
  • Recyclable materials: Recyclable materials such as cardboard boxes, cereal boxes, and tin cans can be transformed into unique and functional storage containers for your stationery. Cut and fold the cardboard into small compartments or use them as dividers in a drawer. You can also paint the outside of the tin cans to match your workspace decor.
  • Stackable storage: Stackable storage containers are a great option for small spaces or for people who like to have their stationery easily accessible. You can find them in a variety of shapes and sizes, and they can be stacked on top of each other to save space. The clear plastic or acrylic ones can help you see what's inside, making it easy to find what you need.
  • DIY Projects: If you're feeling crafty, you can make your own storage containers for your stationery. There are plenty of tutorials online for creating pencil holders out of materials such as clay, fabric, or wood. You can customize the size, color, and design to fit your style and your stationery collection.

Maintenance Habits

Now that you've organized your stationery and found the perfect storage solutions, it's time to maintain and keep it that way:

  • Schedule regular cleaning and decluttering: Just like any other part of your home or office, your stationery collection can accumulate clutter and dust. To prevent this, schedule a regular cleaning and decluttering session. Set a reminder every month or two to go through your stationery collection and get rid of old or unwanted items.
  • Keep your space tidy: It's easy for your workspace to become cluttered and disorganized, especially if you're a stationery lover. Make a habit of putting everything back in its proper place after each use.
  • Replace and replenish as needed: If you use certain stationery items frequently, such as pens or highlighters, make sure to keep them well-stocked. Keep an eye on your stock levels and replace or replenish as needed.


In conclusion, keeping your stationery organized can help reduce stress, save time, and increase productivity. By decluttering your collection and using effective storage solutions, you'll be able to easily find the items you need and avoid purchasing unnecessary duplicates. Additionally, an organized workspace can boost creativity and inspiration.